Coach Help Center

Quick start

Start with one team and one practice. You can add more teams and reuse your work as you go.

1. Set up your team. Choose the sport, ages and usual player count. Add the equipment and space you expect to have.
2. Pick your next step. Use Agent Chat for advice, Drill library for an activity, or Plan practice for a timed session.
3. Review, save and share. Check the activities and equipment, make any changes, then share a document link or download a PDF.

Your teams & age groups

Your Teams is where you add and update teams. Team setup gives Coach the sport, age range, attendance, practice length, equipment, space and coaching focus to work with.

• Use the team control at the top of the workspace to change which team’s documents and calendar you are viewing.
• Select the actual ages in the group, including teens or adults. For mixed ages, include the full range rather than an average age.
• Update the usual setup when the season changes. You can still confirm different attendance, duration or equipment for an individual practice.

Agent Chat

Ask a coaching question, work through an idea or find a drill. Be specific about what you want to improve and what happened at the last practice.

• Choose one to four teams with the team selector in Agent Chat. Teams can play different sports; Coach uses each team’s own sport, ages and setup.
• Ask for a comparison or separate suggestions when teams need different activities. Choosing several teams in chat does not create a joint practice.
• Changing the selected teams starts a new chat. The previous conversation stays in Saved chats with its original teams. Wait for a pending reply before changing the selection.

Try asking: “My younger soccer team rushes every pass. Give me one simple cue and two drills for our next practice.”

Saved & archived chats

Use New chat for a fresh conversation. Open Saved chats under Agent Chat to return to earlier work.

• Open a recent chat to read the transcript and continue it. Load older messages when you reach the beginning of the visible history.
• A chat with several teams appears in each participating team’s saved history.
• Archive moves a conversation out of your recent list. The transcript remains in Archived, where you can restore it.
• Delete permanently removes that conversation after confirmation. Documents saved from the conversation remain separate.

Practice plans & equipment

Choose Plan practice, then confirm the team, date, player count, duration, focus and available equipment. The plan is a timed sequence you can review and edit.

• When no equipment is saved, practice setup starts with a basic sport-specific preset. Change the quantities to match what you have, or choose No equipment available to set them to zero.
• No equipment does not prevent a draft. Coach can create a tentative plan and list missing quantities under Equipment to arrange. Arrange that gear or change the activities before using the plan.
• The plan keeps your actual inventory under Equipment on hand. Needed-equipment notes also appear in shared pages, PDFs and Excel downloads.
• Review each activity’s setup, teaching cues and safety notes. Add, remove, reorder or replace activities, then save your changes.

Joint practices & copies

Use a joint practice when teams will attend one shared session. Use a copy when they need separate plans.

• Joint practice: choose two to four teams in the same sport. Coach uses the full age range across them. Confirm the combined attendance, available adults, equipment and session length.
• The same joint document appears for every participating team. Editing it updates that one shared plan.
• Separate copy: copy a plan to a team to make an independent draft. Changes to the copy do not change the original or other copies.
• Related-team links help you move between the shared session and separate team plans. Check the destination team’s setup before using a copied practice.

Drills & workouts

The library includes 675 drills and workouts: at least 75 activities for each of soccer, basketball, flag football, volleyball, baseball, softball, tennis and pickleball, plus general workouts.

• Search by skill or drill name, then use sport, age and setup filters to narrow the results. Coverage includes youth, teens and adults; check each activity’s stated age range.
• Start with the quick reference. Open a drill for equipment, setup, steps, coaching cues, easier and harder variations, and safety notes.
• Save favorites for quick access. Save a drill as a document when you want a shareable card.
• Use General workouts for activities such as walk/jog intervals, dynamic warm-ups, mobility, bodyweight movements and cooldowns. Adapt intensity and duration to the group.

Team Calendar & imports

Team Calendar brings practices and games together. It opens in a two-week view; switch to Month for a wider view.

• Add a practice or game with its confirmed date, time and location. Link a saved practice to an event, or assign a plan to a week.
• For a repeating event, choose Every week, select the weekdays and set an end date. Individual occurrences can be edited or removed.
• Calendar link: paste an ICS subscription URL, review the import preview and connect the correct team. Connected feeds can refresh from the same link.
• File upload: import an ICS file or a CSV schedule. Files are snapshots; upload a new file when the source schedule changes.

Messages to parents & team

Open Documents → Messages and choose Draft with AI. Select parents and guardians or the team, then provide the facts to include.

• Date, time and location are optional. Include only confirmed details. Leave a reminder’s logistics blank for a general message; Coach omits missing details rather than adding placeholders.
• For a schedule change, provide at least one changed detail or a short note. For a team update, describe what recipients need to know.
• Add a bring list or extra details only when they are confirmed.
• Coach drafts ordinary, editable text. Review it, then copy it into your usual messaging app or share the saved document.

Drafting does not send a message. You decide when, where and to whom it is sent.

Sharing, PDF & Excel

Open a saved document to share a link or download a PDF or Excel file. You can also share a calendar snapshot from Team Calendar.

• Links are unlisted and non-indexed. Anyone who receives the link can view it; a link is not a private invitation to one named person.
• Shared links are snapshots. Later edits to the working document or calendar do not silently change an earlier snapshot. Share the updated version when needed.
• Revoke a link to stop future access through that link. Copies someone already downloaded remain with them.
• Use PDF for a readable handout and Excel for session details and activity tables. Account data downloads are a separate JSON export.

Coaching tools

Open Tools in the sidebar and choose a helper. Each opens in a popup so you can return to the workspace when you finish.

• Player rotations: draft turns and playing time using player numbers. Check your competition’s rules and track actual participation separately.
• Group maker: enter one player per line, choose the number of groups and shuffle. Groups have similar sizes; the tool does not assess player ability. Names clear when you close the popup.
• Interval timer: set work seconds, rest seconds and rounds. Start, pause, resume or reset it. There is no rest interval after the last round.

Account, billing & sign-in

Open Account in the sidebar to view your profile, AI usage, subscription controls and data options.

• Manage or cancel subscription opens Stripe’s billing portal when available for your account. Choose your subscription there to cancel and follow the confirmation steps. Your account shows the cancellation status and end date when available.
• Download my data exports your teams, saved chats, documents, drill names and schedules as JSON. It excludes full drill instructions and private calendar subscription addresses.
• Sign out is available in the sidebar and Account. Signing out does not delete saved work.

Get help

For help with Coach, contact Sport Scheduler Pro at info@sportschedulerpro.com. Mention the feature you were using, what you expected and what happened instead.

For a display problem, include your device and browser. A screenshot with personal information removed can help explain it.